There is something rather special about arriving at a hotel and knowing that, for a little while, every meeting room, dining table and quiet corner belongs solely to your organisation and its guests.
Sometimes described as a hotel buyout, exclusive use gives event and travel planners the freedom to create a completely private programme. The agenda can move naturally from focused meetings and breakout sessions to drinks, dinner and time together, all supported by one dedicated hotel team.
Across Eden Hotel Collection, five characterful English hotels offer their own interpretation of this rare luxury. Each combines privacy, flexible event spaces, exceptional dining and memorable surroundings, giving planners the freedom to shape an event around their people, purpose and brand.
Exclusive use changes the rhythm of an event. Without other hotel guests to consider, delegates can move between sessions, dining and activities as one group. Conversations continue beyond the meeting room, schedules feel less restricted and every space becomes part of the experience.
For senior leadership meetings and confidential strategy sessions, it offers a greater sense of privacy. For product launches, incentive programmes and client events, it provides more opportunity to create a consistent atmosphere across arrival, accommodation, dining and entertainment.
Most importantly, the experience feels personal. Rather than fitting an event around the everyday workings of a hotel, the hotel and its team can shape the experience around the event.
Set within ten acres of Warwickshire countryside, Mallory Court combines Lutyens-style country house elegance with space for corporate events and incentive travel.
The purpose-built Knights Suite can host up to 135 delegates theatre-style or 160 guests for dinner, ideal for conferences, product launches, awards evenings and large private dinners. It divides into the Beauchamp, Leycester and De Montfort rooms, providing flexibility for workshops and breakout sessions.
Within the Manor House, smaller spaces suit board meetings, private dining and leadership discussions. The Eden Suite accommodates up to 28 guests for dinner, while The Warwick offers private dining for up to 56.
For incentive programmes, combine overnight stays with seasonal dining, spa time, team activities and recognition. Between sessions, delegates can explore the gardens or enjoy menus inspired by Mallory Court’s kitchen garden.
It is a setting that feels removed from the everyday, yet remains well placed for bringing delegates together in the Midlands.
Best suited to: conferences, product launches, incentive travel, leadership events, gala dinners and residential team gatherings.
At a glance: 31 individually designed bedrooms, ten acres of grounds and event dining for up to 160 guests.
On the outskirts of Cheltenham, The Greenway Hotel & Spa offers the charm of a country house with easy access to the town and the Cotswolds.
With just 21 individually styled bedrooms, it has an intimate quality that works particularly well for senior leadership retreats, smaller incentive groups and wellbeing-led corporate programmes.
The Panel Room can host up to 35 delegates theatre-style or 16 in a boardroom configuration, while the Austen Room is suited to smaller discussions and private dining. The Garden Room provides an elegant setting for dinners for up to 60 guests, with views towards the landscaped grounds.
Exclusive use brings the bedrooms, restaurant, bar, lounges and gardens together as one private setting. A programme might combine morning strategy sessions with a working lunch, time in Elan Spa and a private dinner to finish the day. The result feels restorative without losing sight of the event’s business objectives.
Best suited to: leadership retreats, wellbeing programmes, intimate incentives, board meetings and private dinners.
At a glance: 21 bedrooms, theatre-style meetings for up to 35 and dinner for up to 60 guests.
For a corporate retreat or incentive programme designed to be remembered, Bovey Castle makes an extraordinary first impression.
The five-star estate stands within 275 acres of Dartmoor National Park, giving planners the space to create multi-day programmes that balance serious business with shared experiences.
The Dartmoor Suite can accommodate up to 100 delegates theatre-style, 64 cabaret-style or 80 at round tables. Smaller rooms provide space for board meetings and breakout sessions, while the Great Western can host private dining for up to 120 guests.
Bovey Castle has 60 individually designed bedrooms, with private estate lodges offering further options for teams and smaller groups. Between sessions, itineraries can include golf, falconry, archery, off-road driving, Dartmoor tours or survival skills workshops.
This is business done differently, with the freedom to move from a morning conference to an outdoor adventure or private dinner overlooking the estate.
Best suited to: destination conferences, incentive travel, corporate golf, leadership retreats and multi-day programmes.
At a glance: 60 bedrooms, private estate lodges, 275 acres and event dining for up to 120 guests.
For planners looking for a central location with a strong sense of place, The Arden Hotel offers something refreshingly different.
Standing opposite the Royal Shakespeare Company theatres and close to the River Avon, the hotel is particularly well suited to client entertainment, creative retreats and incentive travel.
The Brooke Suite accommodates up to 40 delegates, while the Terrace Suite and Swan Room provide more intimate settings for senior meetings and private dinners. No.44 Brasserie on The Waterside can host up to 96 guests for dinner.
Exclusive use places all 45 bedrooms, No.44 Brasserie, the Brooke Suite, lounges and landscaped gardens at the planner’s disposal. A meeting can lead naturally into drinks in the garden, a private dinner or a performance just across the road.
Team itineraries can also incorporate river cruises, cocktail masterclasses and experiences inspired by Stratford-upon-Avon’s theatrical heritage.
Best suited to: executive meetings, client events, cultural incentive programmes, creative retreats and private dining.
At a glance: 45 bedrooms, meeting space for up to 40 delegates and private dining for up to 96 guests.
A peaceful country manor close to Birmingham, Brockencote Hall creates the breathing space needed for thoughtful conversation and purposeful work.
Its serene rooms and parkland views make it a natural choice for SLT meetings, EXCO strategy sessions, leadership development and residential board retreats. Here, the atmosphere encourages delegates to step away from everyday distractions and give the agenda their full attention.
The Swan and Heron rooms provide elegant settings for smaller meetings, interviews and breakout sessions. For larger groups, the Chaddesley Room can accommodate up to 68 delegates for a theatre-style meeting or dinner, while the Terrace creates an inviting setting for private dining for up to 38.
Taking exclusive use gives a group access to 24 bedrooms, the Malvern Restaurant, Le Colonial Bar, lounges and gardens. Dining is central to the experience, with refined seasonal menus and rural views helping an evening feel like a genuine occasion rather than simply the close of another working day.
Best suited to: board retreats, senior leadership meetings, training, strategy sessions and intimate residential events.
At a glance: 24 bedrooms, secluded Worcestershire surroundings and meeting or dining space for up to 68 guests.
Explore the meeting, conference and private dining capacities available across Eden Hotel Collection. Capacities vary according to the chosen room layout and event requirements.
| Room | Boardroom | Cabaret | Theatre | Dinner | With dance |
|---|---|---|---|---|---|
| Knights Suite | 50 | 100 | 135 | 160 | 120 |
| Beauchamp, Knights Suite | 20 | 24 | 50 | 40 | |
| Leycester, Knights Suite | 25 | 28 | 60 | 40 | |
| De Montfort, Knights Suite | 14 | 10 | 15 | 12 | |
| Private Dining Room | 12 | 12/16 | |||
| Eden, Manor House | 16 | 28 | |||
| The Warwick, Manor House | 56 | ||||
| Sencha | 24 | ||||
| Additional dining | 50 |
| Room | Boardroom | Cabaret | Theatre | Dinner | With dance |
|---|---|---|---|---|---|
| Brooke Suite | 28 | 40 | 40 | 40 | |
| Terrace Suite | 20 | 20 | |||
| No.44 Brasserie | 96 | 30 | |||
| Swan Room | 20 | 24 |
| Room | Boardroom | Cabaret | Theatre | Dinner |
|---|---|---|---|---|
| Swan Room | 14 | 10 | 16 | 16 |
| Heron Room | 10 | 8 | 12 | 12 |
| Terrace | 18 | 24 | 34 | 38 |
| Chaddesley | 34 | 48 | 68 | 68 |
| Library | 20 |
| Room | Boardroom | Cabaret | Theatre | Dinner |
|---|---|---|---|---|
| Panel Room | 16 | 35 | 22 | |
| Austen Room | 10 | 15 | 12 | |
| The Hide | 13 | |||
| The Garden Room | 60 | |||
| Orchard Brasserie | 30 |
| Room | Boardroom | Cabaret | Theatre | Classroom | U-shape | Round tables | Oval table |
|---|---|---|---|---|---|---|---|
| Mews | |||||||
| Dartmoor | 64 | 100 | 50 | 30 | 80 | ||
| Fernworthy | 18 | 18 | |||||
| Bowden | 12 | ||||||
| Main House | |||||||
| Great Western | 120 | 50 | |||||
| Library | 6 | 6 | |||||
| Mulberry | 10 | 16 | 14 | ||||
| Bovey Room | 20 | 18 | 30 | 16 | 32 | 30 | |
All capacities are subject to room layout, availability and individual event requirements. Please speak to our events team to discuss the most suitable space for your occasion.
No two corporate events should feel the same. An exclusive use programme can be built around the outcomes that matter most, whether that means uninterrupted time for strategic thinking, an imaginative incentive itinerary or the opportunity to bring colleagues and clients together somewhere exceptional.
Across Eden Hotel Collection, planners can combine:
From the first arrival to the final breakfast, a dedicated team will help bring the different elements together. Meeting rooms, bedrooms, dining, activities and moments of downtime can all be considered as part of one coherent experience.
Whether your brief calls for the cultural energy of Stratford-upon-Avon, the tranquillity of a Worcestershire manor or the grandeur and adventure of a five-star Dartmoor estate, Eden Hotel Collection offers a setting with a personality of its own.
Share your preferred dates, delegate numbers, accommodation requirements and event objectives with our team. We will help you find the right hotel and create an exclusive use experience that feels unmistakably yours.
